Software for tuition centres
MeetMyTutor runs the timetable, registers, class chat and fees for a centre in the UK, and keeps tutors, parents and the office looking at the same lesson.
Made-up data from the demo centre. It changes through the day.
Reschedule a lesson
Step through one change with made-up names: the request, the clash check, the decision and the message each parent gets. Nothing here is sent to anyone.
Step 1 · From the tutor's own page
"Can we move Monday's lesson to Tuesday at 4:00 pm? It's parents' evening at my school."
The request goes to the office's Today screen, with the lesson, the reason and the suggested time. Nothing changes for families yet.
Step 2 · MeetMyTutor checks the time
Step 3 · The office decides
You can approve the change as asked, approve it with a different time you agreed with the tutor, or reject it with a note back to her.
Step 3 · The office decides
MeetMyTutor refuses a change that would put a tutor or a child in two lessons at once, and the request goes back to waiting. Nobody has been told anything.
Step 4 · Everything updates together
History: moved from Monday 4:00 pm to Tuesday 4:00 pm, approved by the office. The original time stays on record next to the new one.
Hannah is told the decision too. In the demo you can open the parent's screen and see the change there.
A simulation with fictional names. In MeetMyTutor the same steps run on your own lessons and families.
Class chat
That is the name, and the whole idea. Each class has one chat for its tutor, the office and the parents, so nobody hunts through a WhatsApp class to find out when the lesson is.
Hello Rana, Leo's Y8 Science lesson on Wednesday has moved to 5:30 pm. The lesson link is unchanged.
Delivered to WhatsApp at 08:21
What runs itself
Four things the office does by hand today, with a human still deciding what matters.
A few minutes after a lesson starts, each child who has not joined gets one alert: the parent is sent the lesson link, and the office and tutor see an open alert. It clears when the child arrives.
Offer two to six other times for a lesson. Each parent says which work for their child, and can change their answer until the poll closes.
For the office, tutors and students. It looks things up and drafts messages. It changes nothing until the person presses Confirm, and it works without an AI provider connected.
Every message shows whether it was sent, delivered or failed, and to which parent. Failed ones are listed for the office to follow up.
Made for UK centres
Fees are in pounds. Students are in Years, from primary to GCSE and A level. Each tutor's DBS status and expiry are kept with their record. It is also available in several languages for families who prefer them.
Open the sample centre in your browser, or book a 30-minute walkthrough with practice data.