01 / OPERATIONS
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Office Portal
Coordinate the complete operation with role-based controls and oversight.
- Classes and timetables
- People and enrolments
- MMT Bot controls
- Approvals and reporting
One connected learning platform
More focus on learning. Less time managing it.
MeetMyTutor brings parents, tutors, students and coordinators into one connected workspace—with clear updates, organised classes and an intelligent MMT Bot working behind the scenes.
PATUSTOF
One place for every part of the learning journeyMeetMyTutor · Operations overview
DEMO ENVIRONMENT · AUTO-UPDATING SAMPLE DATA LIVE PREVIEW
24Active classes
186Students
98%Messages delivered
✓
Attendance recordedYear 8 Mathematics · Parent notified
Delivered↗
Progress update submittedTutor update linked to student record
Synced◷
Parent reply receivedWhatsApp conversation updated
MatchedSample events · simulated streamWaiting for update…
See MMT in action
Real-time updates. Clear next steps.
Explore the kind of notifications families receive—and how MMT Bot connects each event to the right person and portal record.
Activity across MeetMyTutor
Demo stream · New sample events appear every 3–5 secondsA clear view of everyday notifications
Examples of the updates that keep parents, tutors and coordinators informed.
✓
Attendance recorded
Year 8 Mathematics · Parent notified
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Progress update submitted
Tutor note linked to Alex Morgan
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Lesson reminder
Tomorrow at 4:30 PM · Parent notified
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Parent replied
“Thanks, we will be there.” · Conversation updated
The right update, to the right person.
Relevant information is sent individually and associated with the correct student and class.
1
Tutor records attendanceThe class record is updated.
2
MMT identifies recipientsOnly authorised contacts are selected.
3
Notification is deliveredDelivery status is recorded.
Workflow status● Complete · Sample
How MMT Bot turns events into action
A preview of how an event is checked, routed and recorded across the platform.
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Event received
Attendance change from Tutor Portal
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Context checked
Student, class, parent and consent matched
✓
Notification sent
WhatsApp message delivered to parent
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Record synchronised
Conversation and portal timeline updated
AI handles the routine. People govern the rules.
The bot acts only when it has sufficient confidence and the required authority. Exceptions are escalated.
1
Observe and verifyCheck relevant records and policy.
2
Decide within authorityRoutine actions can run automatically.
3
Explain and recordOutcome, evidence and audit entry saved.
Workflow status● Complete · Sample
One connected platform
Built around the people who make learning happen.
From lesson coordination to parent communication, MMT keeps day-to-day work organised and visible.
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Classes that stay organised
Keep class details, enrolments, tutors and schedules connected in one place.
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Families kept in the loop
Share relevant attendance, timetable and progress updates through the portal or WhatsApp.
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Smarter routine operations
MMT Bot handles authorised reminders, follow-ups and record checks, escalating exceptions.
Four connected portals
The right view for every role.
Each person sees the information and actions relevant to their relationship with the student and the organisation.
02 / FAMILY
⌂
Parent Portal
One place for parents to manage the learning journey of their children.
- All children's schedules
- Tutors and class details
- Progress and attendance
- Messages and invoices
03 / TEACHING
✎
Tutor Portal
Give tutors a clear view of their classes and student responsibilities.
- Assigned students
- Attendance and progress
- Homework and updates
- Payment and invoices
04 / LEARNING
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Student Portal
A focused space for students to keep up with their learning.
- Personal timetable
- Homework and resources
- Learning progress
- Class notifications
Attendance & progress
Make student progress visible—not buried in messages.
Tutors record attendance and meaningful learning updates. MMT keeps the information connected to the student and helps the right parent stay informed.
✓
Attendance with context
Record attendance and notify the relevant parent through their preferred supported channel.
✓
Tutor-led progress updates
Share achievements, areas to improve and recommended next steps based on tutor input.
✓
One connected history
Portal and WhatsApp replies are linked to the correct student, parent and class.
AM
Alex MorganYear 8 · Mathematics
Fractions & ratiosOn track
Problem solvingDeveloping
Homework consistencyImproving
Tutor note · Sample
Alex has improved in setting out each step. We will continue practising multi-step problems in the next lesson. Parent update prepared
Alex has improved in setting out each step. We will continue practising multi-step problems in the next lesson. Parent update prepared
How it works
From an event to the right action.
A connected process that keeps the underlying record, communication and follow-up in sync.
STEP 01
An event happens
A tutor records attendance, submits progress or requests a timetable change.
STEP 02
MMT checks the context
The bot checks authorised class, student, parent and policy information.
STEP 03
The right action follows
Permitted routine actions run automatically; exceptions go to the right person.
STEP 04
Everyone stays aligned
The portal history updates and relevant people receive the right notification.
Less admin. Better follow-through.
A practical assistant for everyday operations.
MMT Bot helps with reminders, routine follow-ups and keeping records in sync. Your team sets the rules, controls what it can do and handles anything that needs a human decision.
See MMT Bot in a walkthrough ↗01 · ObserveTrack authorised events and changes.
02 · UnderstandMatch people, classes and context.
03 · ActRun permitted routine workflows.
04 · ExplainKeep reasons and audit history visible.
Connected tools
Use the tools your organisation already relies on.
Administrators can enable supported integrations and scope access to the relevant classes, users and resources.
J
JiraTasks and project workflows
G
Google ClassroomClass resources and materials
WA
WhatsAppSupported one-to-one messaging
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More integrationsAdmin-configurable connections
A supported transition
Migration, planned around your families.
We help map existing classes, tutors, parents and students, validate historical exports, and coordinate invitations—step by step, with safeguards against duplicate communications.
Explore MeetMyTutor
See what a more connected operation looks like.
Take a guided walkthrough or request a 14-day free trial for the functions you need.
Start your 14-day free trialBook a walkthroughSchedule a seat for your childQuestions? support@meetmytutor.com · The walkthrough call takes between 30 and 60 minutes.